Flete - Fleet Operations Intelligence
Most fleets have GPS and still lose money every day. Location dots do not show you unbilled trips, fuel walking out of the gate, or a truck that is not legally allowed to move. Flete is the operations and profitability layer that does - with hardware as an optional event source.
The problems Flete solves
The two that cost you most are on the revenue side: trips you never invoiced and fuel leaving without a trace. Flete puts a shilling figure on both, then works down the rest.
Trips you never invoiced
Completed jobs sitting unbilled because the delivery note was lost. Flete raises the invoice when proof of delivery closes the trip.
Fuel leaving without a trace
Ghost fills, off-route fills, volumes larger than the tank. Flete reconciles fuel card statements against real trips and puts a shilling figure on the leakage.
Demurrage and detention burning quietly
Free days expire, containers sit, charges accrue. Flete runs the clocks and escalates before the money is gone.
Bad dispatch decisions
Overweight loads, unavailable drivers, double-booked trucks, expired insurance. Flete blocks the dispatch before it costs you, and logs every override.
Maintenance neglect and tyre spend
Rule-based work orders, dispatch blocked until cleared, and cost per km per tyre casing - the line nobody instruments.
Routes and customers that lose money
Cost per trip, per route, per customer, per asset. Flete ranks the ones bleeding margin.
How it works
Flete is asset-first, event-driven, and hardware-optional - the data gets in over WhatsApp before a single device is fitted to a truck.
- Vehicles and combinations are operational assets with a readiness state.
- Maintenance risk affects dispatch eligibility automatically.
- Compliance status affects dispatch eligibility automatically.
- A driver logs fuel, arrival, or a delivery over WhatsApp in under 15 seconds - photo of the receipt, litres, odometer, done.
- SMS and USSD for feature phones.
- An offline mobile app for drivers with no signal.
- Nothing here needs a device fitted to the truck.
- Already have Teltonika, Wialon, or Traccar trackers? Flete ingests them as one more event source.
- You keep your tracking vendor.
- Flete adds the brain they never gave you.
Switch on only what you need
Flete is a menu, not a monolith. Every capability below is an independent switch - turn on the ones you need and leave the rest off.
Dispatch and trips
CoreConstraint-based approval, multi-stop routes, planned vs actual, dwell analysis.
Fuel intelligence
CoreExpected vs actual, efficiency by route, driver and asset, idle burn, anomaly alerts.
Fuel card reconciliation
Upload your Total, Rubis, Shell or OLA statement. Every line matched to a vehicle, driver and trip. Exceptions flagged with a shilling value. No hardware required.
Proof of delivery
Signature, photo, geotag, timestamp - captured offline on the driver's phone. Closes the trip. Raises the invoice. Settles the dispute.
Freight billing and rate cards
Per trip, per km, per tonne, per container. Waiting time, night surcharge, cross-border levies applied automatically. Plus the report that finds every trip you forgot to bill.
Compliance and licensing
Insurance, inspection, TLB, speed governor certificate, driver licence, cross-border permits. Expired means the truck does not get dispatched.
Maintenance and workshop
Odometer, engine-hour, time and fault triggers. Work orders, job cards, parts consumption, and a dispatch block that only a closed job card can clear.
Tyre lifecycle
Casing-level tracking by axle position, retread cycles, cost per km per tyre. The third biggest cost in haulage, and the one nobody measures.
Driver payments
Trip allowances, night-out, loading and offloading - computed from real captured trips and paid out over M-Pesa.
Containers and demurrage
Free days, storage, detention, empty return deadlines. A live view of every container currently costing you money.
Driver risk and behaviour
Risk scoring, incident lifecycle with evidence, coaching summaries.
Profitability
Cost and margin per trip, route, customer and asset. Site delay scoring - which customer yards are burning your trucks.
Accounting integration
OptionalAlready run ERPNext? Fuel, freight invoices, parts and driver payments post straight through our ERPNext implementation. Do not run ERPNext? Flete does not care. Everything above works standalone.
Every module is a switch. Start with two. Add the rest when they earn their place. See the full Upeosoft product range or how Flete fits alongside field service management.
Operations control
Constraint-based dispatch stops a bad decision before it costs money, and every forced exception is on the record.
- Capacity constraints and load suitability checks.
- Maintenance blocks and compliance enforcement.
- Driver availability and conflict detection before trip approval.
- Every override is on the record: a manager can force a blocked dispatch through, but the override, the reason, and the person are logged, and the override report is on the owner's desk.
- Multi-stop routes and multi-leg trips.
- Planned vs actual, arrival and departure capture, dwell analysis.
- Rule triggers - odometer, engine hour, time, and fault - create work orders automatically.
- Assets are restricted from dispatch until a closed job card clears them.
Where the money is
Flete does not just show you movement - it puts a number on the leakage, the unbilled work, and the margin, so the next action is obvious.
You do not just see movement. You see money, and the action needed next.
Already have trackers? Good.
Flete does not want to replace your tracking vendor - it ingests Wialon, Teltonika, and Traccar as one more event source and adds what none of them do.
Keep your devices, your SIMs, your installer, and your 2am recovery line. Flete adds dispatch control, billing, compliance, and profitability on top of the GPS and telematics feed you already run.
Your brand, your customers, your billing relationship - our operations brain. Talk to us.
Compliance and governance
Flete treats compliance as an enforcement engine, not a reminder list: an expired certificate blocks the truck.
- Insurance, inspection, TLB, speed governor certificate, driver licence, and cross-border permit tracking.
- Licence and permit expiry monitored with hard consequences.
- Violation lifecycle management with evidence.
- Full audit trails for operations and leadership.
- Driver profiles and risk scoring.
- Incident lifecycle with evidence and escalation.
- Behaviour events and coaching summaries.
- Expiry is not a reminder. An expired certificate blocks the truck.
Every check, override, and escalation is logged for audit. If you run ERPNext, that governance trail lives alongside the rest of your operations on the Upeosoft ERPNext platform.
Pricing
Start free on up to 10 vehicles, then pay per vehicle per month for only the modules you switch on.
Dispatch, compliance, and fuel logs. No card required.
Add the modules you need, when you need them.
White-label, telemetry integration, and dedicated support.
Frequently asked questions
Straight answers for transporters and logistics teams evaluating Flete.
See where your fleet is losing money
Bring us one month of fuel card statements and a list of completed trips. We will show you what Flete finds.